ERA E-TRANSFORMATION SOLUTIONS
Build Smarter, Integrated and Controlled Invoice Processes
ERA Invoice Automation enables different document types such as e-Invoices, printed invoices, receipts and credit notes to be managed digitally.
With flexible approval routes, automatic approval rules, order matching, ERP/accounting integration, bank payment file and reporting capabilities, the solution makes incoming invoice processes more controlled, faster and traceable.
INVOICE PROCESS FLOW
1
Incoming Document Receipt
2
Approval Workflow
3
Order Matching
4
Accounting Entry
5
Payment Preparation
6
Reporting
Flexible Approval Workflows
Approval routes can be configured based on tax number, department, amount and supplier.
Automatic Matching
Invoices can be matched with order records and invoice line items to speed up control processes.
ERP / Accounting Integration
Approved invoices can be transferred to your existing ERP or accounting system in a controlled structure.
Payment and Reporting
Finance processes are supported with due date-based payment files, bank integration and flexible reporting.
PRODUCT SCOPE
End-to-End Digital Management for Incoming Invoice Processes
ERA Invoice Automation provides an integrated structure that connects the critical steps of finance operations, from receiving incoming documents into the system and routing them for approval to order matching, accounting entry, payment preparation and reporting.
Document and Invoice Management
Single Centralized Platform
Manage different document types such as e-Invoices, printed invoices, receipts and credit notes through a single digital platform. Incoming documents are received, linked to relevant processes and included in approval workflows.
e-InvoicePrinted InvoiceReceipt and Credit NoteCentralized Tracking
Flexible Approval Routes
Organization-Specific Configurations
Approval processes for incoming invoices can be configured according to the organization's business rules. Approval routes can be created based on tax number, department, amount, supplier or document type.
Supplier-Based ApprovalDepartment RoutingAmount / Limit-BasedMulti-Level Approval
Automatic Approval Rules
Rule-Based Automation
Automatic approval rules can be defined for invoices that meet specific criteria. Recurring invoices with contract numbers, vehicle plates or organization-specific criteria can be processed faster.
Recurring InvoiceCriteria-Based ApprovalReduced Operational WorkloadOrganization-Specific Rules
Order Matching
Line-Item Control
Invoices received against purchase orders can be automatically compared with order records and invoice line items. Tolerance limits can be defined to support quantity, amount or line-item-based controls.
Order-Invoice ComparisonLine-Item ControlTolerance LimitProcurement Alignment
Goods/Service Receipt and Accounting Entry
Automatic Transfer
For invoices that have completed the approval route, automatic goods/service receipt and accounting entry processes can be supported in the ERP or accounting system. The transfer of approved invoices to the financial system becomes more controlled.
Automatic Goods/Service ReceiptAccounting EntryCost Center TrackingERP Transfer
Bank and Payment Integration
Due Date-Based Payment
Payment preparation can be performed according to invoice due dates. Payment files in bank format can be created for due invoices and forwarded to the bank depending on the integration structure.
Due Date TrackingBank Payment FileBank IntegrationPost-Payment Accounting
Email Integration
Fast Approval Workflow
Users can be notified by email during invoice approval processes. When approval or rejection actions can be performed by email, approval processes are accelerated and the user experience becomes easier.
Email NotificationsApproval / Rejection by EmailProcess NotificationsFast Approval Workflow
Mobile Access
Access from Any Device
ERA Invoice Automation can be used from different devices wherever internet access is available. Invoice approval and tracking processes can be managed via PC, tablet or smartphone.
Web-Based AccessTablet and MobileLocation-IndependentUser-Friendly
Flexible Reporting
Advanced Filtering
Reports can be generated based on invoice, approval, supplier, due date or cost center through flexible filtering and reporting capabilities. Data can be exported to Excel when needed.
Advanced FilteringApproval / Status ReportsDue Date and Supplier TrackingExcel Export
PLATFORM-INDEPENDENT INTEGRATION
Works with Your Existing ERP and Accounting Systems
ERA Invoice Automation is designed with a flexible structure that integrates with organizations' existing ERP and accounting systems. Depending on the organization's system architecture, invoice data, approval status, accounting records, order matching and payment processes are addressed end-to-end.
OracleSAPMicrosoftLogoMikroVizyoneksOther ERP / Accounting Systems
INTEGRATION SCOPE
Invoice and document data integration
Approval status and workflow synchronization
Automatic accounting entry and record transfer
Bank payment file and bank integration
Order and invoice matching
Organization-specific integration approach
DEPLOYMENT MODEL
Flexible Usage Options According to Organization Needs
On-Premises Server Deployment
Invoice Automation can be licensed on an organization basis and deployed on the customer's own server. It provides a suitable deployment model for organizations that prefer to operate within their own infrastructure.
Cloud Deployment Option
The solution can be offered as a cloud service within the authorization structure. Organizations can manage invoice automation processes with a more flexible usage model according to their infrastructure needs.
WHY ERA?
End-to-End Control from Invoice Approval to Accounting Entry
ERA Invoice Automation is designed not only for digital archiving or document storage, but also to connect critical finance operation steps such as incoming document intake, approval routing, order matching, goods/service receipt, accounting entry, payment file preparation and reporting.
Single Platform
Invoice and document management centralized in a single digital platform.
Organization-Specific Approval
Custom rules based on supplier, department, amount and document type.
Automatic Rules
Automation rules that reduce operational workload for recurring invoices.
Order Alignment
Order-invoice matching and line-item control.
ERP Integration
Automatic transfer of approved invoices to the ERP / accounting system.
Bank and Payment
Due date tracking, bank payment file and bank integration.
Mobile and Email
Mobile approval, email integration and location-independent access.
Flexible Reporting
Reporting by due date, supplier, approval status and cost center.
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CONTACT
Manage Your Invoice Processes in a More Controlled, Integrated and Traceable Structure
With ERA Invoice Automation, you can manage incoming invoice, approval, matching, accounting entry and payment processes in a structure that integrates with your existing ERP or accounting systems and provides traceability.
